System Planning - Analysis and Design

Question: Discuss about the System Planning, Analysis and Design. Answer: Introduction: Having analyzed your business, we have found out that there is a lack of a proper system to incorporate all the activities. As a result, there is no efficient progress tracking. There needs to be a system that records all activities and can generate information of concern such as financial statements of the business conducted. Another problem is too much paperwork involved. As such financial accountability, problems arise from lack of efficient accounting software and a professional to do it. Notably, there is only a small business accounting package that caters for tax issues. The system accounting software will generate the desired data including generation of financial statements of the business that will improve accountability. There is also no feedback address channel. We purpose to improve the services by providing a tracking system to respond to the above inefficiencies. But first, we will gather all the requirements needed before doing the design of the new system. The system will track class sessions, capture all enrollments and student details, record teachers payments and any other functionality proposed in the requirements document. I would like to find an answer to the following questions: - Do you want a web based system or a standalone application? How many users are supposed to operate the system at any one time? What report formats do you want the system to produce, that is, word, pdf or excel? What sort of manipulation will the data be subjected to? Is data cleaning necessary? Attached, kindly find the POOC matrix. Let us know when we can begin the work. Regards. Problems, OPPORTUNITIES, objectives and CONSTRAINTS matrix Project: Activities tracking system Project Manager: Created by: Last Updated by: Date Created: 03/11/2016 Date Last Updated: CAUSE AND EFFECT ANALYSIS SYSTEM IMPROVEMENT OBJECTIVES Problem or Opportunity Causes and Effects System Objective System Constraint It takes too long to calculate every activitys income Cause(s) Records are entered and maintained manually Effect(s) It takes long to generate daily/weekly or monthly revenue reports. Reduce time needed to calculate every activitys revenue generated Unknown It is difficult to know to know which activity of the business is most profitable. Cause(s) Calculation of income is tedious and inaccurate. Effect(s) The revenue report is usually inaccurate (contains large margins of errors) Accountability issues System that is efficient in performing profit and loss analytics Unknown It takes too long to serve customers as they form long queues when making payments. Cause(s) There is only one computer to serve them. Effect(s) Frustrates customers who vow not to come again. Customers seek services elsewhere. Reduce amount of time to serve clients Unknown Records sometimes are misplaced/ are lost Cause(s) Manual record keeping Disorganized records Effect(s) Missing financial records leading to audit issues Ability to store all records in computers and also provide back ups Unknown Inability to track class sessions, student enrollment and teachers pay Cause(s) Lack of a robust system Effect(s) It is difficult to determine total no. of students enrolled and salaries paid per year, Tracking all activities in the business Unknown References Brown, D. (2007). Problem Analysis Techniques. Melbourne, Australia. Dennis, A., Wixom, H. B., Roth, R. M. (2007). System Analysis and Design. Iowa: John Wiley and Sons, Inc.